How to End an Email When You Want to Quit
Ending a resignation email can feel like the tightrope walk of professional communication. You want to be clear about your intentions, express gratitude, and leave a positive impression, all while navigating potentially mixed emotions.
Tips on How To End an Email
Here are some tips to end an email in a professional and respectful way:
Expressing Gratitude:
Begin your closing on a positive note by expressing gratitude for the opportunities and experiences you’ve had in the company. This sets a tone of appreciation and leaves a lasting positive impression.
Affirming Commitment:
Reiterate your commitment to a smooth transition. This helps reassure your employer that you are dedicated to ensuring that your departure has minimal impact on the team and projects.
Offering Assistance:
Extend a hand of assistance for the transitional period. Whether it’s training a replacement or creating documentation, showing your willingness to help fosters a sense of professionalism.
Closing on a Positive Note:
End your email on a positive and forward-looking note. This can include expressing optimism about your future endeavors or acknowledging the lessons learned during your time with the company.
Formal Closing:
Choose a formal closing that aligns with the professional tone of a resignation letter. Common closings include “Sincerely,” “Best Regards,” or “Yours Truly.” Maintain a level of formality that is appropriate for your relationship with the recipient.
Including Contact Information:
Ensure that your contact information is readily available in case there are follow-up questions or if your employer wishes to get in touch with you post-departure.
Remember:
Keep it concise. Avoid lengthy explanations or emotional outbursts.
Proofread carefully. Typos or grammatical errors can leave a negative impression.
Maintain a professional tone. Regardless of your feelings, keep the email respectful and constructive.
Consider your audience. Tailor the closing to your relationship with your manager and colleagues.
Focus on the future. Briefly mention your next steps without going into too much detail.
Example Closings:
Sincerely, [Your Name]
Thank you for your time and understanding. I wish you all the best in the future. Sincerely, [Your Name]
I am available to assist with the transition process in any way that I can. Thank you for your support and guidance throughout my time here. Best regards, [Your Name]
I’m grateful for the opportunities I’ve had at [Company Name] and I wish you all the best in the future. With best wishes, [Your Name]
By choosing a closing that reflects your professionalism, gratitude, and willingness to help, you can end your employment on a positive note and leave a lasting impression on your colleagues and employer.
